At Interstates, we are growing, and so is our need for strong administrative talent. We are looking for an Administrative Specialist II who can provide high-level support to both senior leaders and key teams. This is a dynamic role where you’ll be at the center of calendars, meetings, projects, and events that help drive our business forward. 

What You’ll Do 

• Manage calendars and schedules – coordinate meetings, prepare agendas, and make sure leaders and teams are ready with the right materials. 
• Support meetings and events – take clear notes, track action items, follow up on next steps, and ensure logistics are handled. 
• Prepare presentations and documents – create and edit PowerPoint decks, reports, and other materials for leadership and team use. 
• Handle travel and expenses – arrange flights, hotels, conference registrations, and process expense reports. 
• Assist with projects and initiatives – helping move department priorities forward and ensuring tasks are completed. 
• Act as a communication partner – proof documents, monitor inboxes when needed, and keep information flowing smoothly. 
• Look ahead and anticipate needs – ensure upcoming meetings, events, and projects are prepared in advance. 

What Success Looks Like 

• Meetings and events are well-organized, with details handled in advance. 
• Leaders and team members trust you to anticipate needs without being asked. 
• Action items are tracked and completed on time. 
• Presentations and documents are polished, professional, and accurate. 
• Travel, expenses, and logistics are seamless. 

What We’re Looking For 

• Experience: 3+ years in an administrative, executive assistant, or office support role. 
• Skills: Strong organizational skills, attention to detail, and proficiency in Microsoft Outlook, PowerPoint, OneNote, Planner and other Microsoft 365 tools. 
• Communication: Professional in writing and speech; comfortable proofing, drafting, and corresponding on behalf of leaders. 

Why Join Interstates? 

At Interstates, we succeed as a team. You’ll be part of a supportive environment where your contributions matter. We invest in our people, encourage growth, and value initiative. If you enjoy making things run smoothly behind the scenes while keeping leaders and teams on track, this is the role for you. 

Location:

This job is located onsite in our Sioux Center, IA or Sioux Falls, SD offices. There may be up to 10% travel.